SCAM ALERT FOR VENDORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

Use this handy Getting Ready Checklist to ensure you are set to go for the show! This coincides with all the information below and makes sure you do not miss anything. 

 

DOWNLOAD HERE

      

      

      

      

  

     

General Information

SHOW MANAGEMENT 
The Denver Christmas show is produced and managed by: 
Marketplace Events LLC
2000 Auburn Dr., Ste 200 
Beachwood, OH 44122

702.893.0737

www.marketplaceevents.com
www.denverchristmasshow.com

CONTACT US

SHOW OFFICE
Our show office will open on Tuesday, November 19th and will remain open through the end of the Show. 
Vendor registration & Info desk will also open on Tuesday, November 19th and will remain open through the entire show.  When you arrive to move-in, please check in and pick up your vendor badges.  

SHOW HOURS 
Friday, November 22, 2024 9:00am – 7:00pm 
Saturday, November 23, 2024 9:00am – 7:00pm 
Sunday, November 24, 2024 10:00am – 5:00pm

VENDOR ENTRANCES DURING SHOW HOURS 
Vendors will enter through the main entrance of the show. Please make sure you have your vendor badge to allow access to the show. 

SECURITY 
Show Management provides security for the show floor during move-in, move-out, show hours and overnight. However, neither Show Management nor the National Western Complex is responsible for lost, damaged or stolen articles. We encourage you to take all valuables with you when the show closes each evening. A tarp/sheet covering your booth after show hours goes a long way in securing your belongings. 

Most thefts happen during move-in, move-out and within 30 minutes of show closing. Staff your booth accordingly and when the show does close, wait for the attendees to clear out. 
Report anything of a suspicious nature to Show Management and/or Security. 

FINAL PAYMENTS 
Full and final payment for exhibit space must be made by October 15. Show Management reserves the right to refuse entry to
any Vendor whose account has not been settled and paid in full. 
If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact your show team. Any contracts that are outstanding after the show cycle is completed will automatically be sent to collections and the Vendor will still be responsible to pay off the booth space and will not be allowed to exhibit in any future shows with Marketplace Events. 

 

 

Facility & Utility Ordering and Information

Electrical Ordering

This is done with Marketplace Events on behalf of National Western Complex - please reach out to Gianna to confirm Electrical Purchase.

PRICING:
  • Before November 8th 2024
    • $75.00 per (20) amps
  • After November 8th 2024
    • $125.00 per (20) amps

Deadline for Orders is November 14th 2024


Wifi Ordering

This is done with Marketplace Events on behalf of National Western Complex - please reach out to Gianna to confirm Wifi Purchase.

PRICING:
  • $45.00 for Access

Deadline for Order is November 14th 2024

 

SHOW DECORATOR SERVICES

GEMS is the provider for Show Decorator Servicers, they will be sending out individual vendor log in's once contracted into the event.

Please follow the link here to register for the Denver Christmas Show & reach out for a log in if you have not received the invitation email yet: GEMS Decorator Ordering System

 

2024 MOVE IN SCHEDULE & MAP

Move-in time varies based on booth location. Please refer to the move-in map posted:   MOVE IN MAP - DENVER CHRISTMAS SHOW

General Load In Dates/Times

***NEW THIS YEAR***

Tuesday, November 19, 2024

 

1:00pm - 7:00pm

Wednesday, November 20, 2024

9:00am - 7:00pm

Thursday, November 21, 2024

9:00am - 7:00pm

Move-in must be completed by 8:00am on Friday, November 22, 2024. 
Make sure to clear all trash, boxes, crates, etc. from the aisles prior to the beginning of the show. 

If you need additional time, please make special arrangements with Show Management.

2024 MOVE-OUT INFORMATION

Sunday, November 24, 2024

5:00pm - 9:00pm

Monday, November 25, 2024

8:00am - Noon

YOU MAY BEGIN BREAKING DOWN YOUR BOOTH IMMEDIATELY FOLLOWING THE CLOSE OF THE SHOW. HOWEVER, DRIVE-ON ACCESS WILL NOT BE PERMITTED UNTIL ALL AISLE CARPET HAS BEEN ROLLED UP.

During Move-Out everything that your company brought to the Show must be removed or disposed of after the Show. If not, there will be a charge to your company for cleanup. 

Any damage to the facility floor will be charged to your company.
Dismantling your booth prior to show close at 5:00pm on Sunday is strictly prohibited.

FOOD & BEVERAGE / CONSUMABLE ITEMS POLICY REQUIREMENTS

Please ensure if you are going to have any sampling or sales of consumable items that you are filling out the listed forms below and send directly to the exclusive F&B provider of the National Western Complex.

Alcohol Sales Requirements:

  • No alcoholic beverage sampling may occur on site.

National Western Food Or Consumable Items Policy:

  • Sample Size:  Sampling must be no more than 2 ounces for foods and 4 ounces for beverages.
  • All F&B vendors are required to turn in the  SSA Group Outside F&B Form to SSA Group no later than (30) days prior to event start date for approval of any F&B items being supplied outside of SSA Group.
  • No concession related food or beverage can be plated or served for onsite consumption without approval from SSA Group.  Every specialty food product must be pre-packaged and prepared for home consumption.  

 

PARKING

Daily Pass: $15

(3) Day Pass*: $25

*While Supplies Last

These will be sold during move in and on the first day of show by National Western - when parking is purchased, they will give you a hang tag for easy access during the weekend. 

Credit card payment only. Cash will not be accepted.

CLICK HERE FOR PARKING LOT MAP

 

General Rules & Regulations

ELECTRICAL REGULATIONS

Standard Electrical Service can be ordered through Show Management – See Facility & Utility Ordering Section Above.

  • No homemade Power Splitters for any reason.
  • No Daisy Chaining of power cords, surge protectors, or outlet splitters.
  • Ensure all electrical outlets have approved plug ends with grounds, and approved proper surge protectors.
  • General Electrical Dos and Don'ts

Exhibitors are responsible for their own electrical and lighting. 

     

    VEHICLES IN EXHIBITS RULES

    If you plan to have a motorized vehicle in your booth as part of your display, please contact Show Management for pre-approval and move-in instructions. All vehicles, boats and equipment containing fuel must meet and comply with the following requirements before entry into the facility:

    • There is to be no more than one (1) gallon of fuel or 1/4th the capacity of the fuel tank, whichever is less.
    • Fuel tanks used for storage of excess fuel must meet applicable Federal, State and Local fuel storage requirements.
    • Fuel tanks are to be locked or taped shut, and all portable tanks removed. Locking the vehicle will be sufficient for cars in which the gas cap cover can only be detached from inside the vehicle.
    • Ignition keys are to be removed and given to show management to remain onsite at all times.
    • Vehicles, boats, and similar exhibited products with more than hundred square feet (100 sq. ft.) of roofed area are to have a smoke detector.

     

    DENVER DISPOSABLE BAG FEE REGULATIONS

    Per Denver’s Fee on Disposable Bags (Chapter 48, Article IX of the Denver Revised Municipal Code), retail stores shall impose, collect, and account for a fee of $0.10 on every disposable bag provided at checkout for the purpose of transporting goods. Retail stores are required to remit $0.06 of the fee collected on every disposable bag to the City and County of Denver on a quarterly basis. 
    Temporary vendors are considered stores within the ordinance.   

    For more information Click Here to be redirected to the City and County of Denver's website or email questions to bringyourownbag.finance@denvergov.org.

    Bag Fee Remittance Form

    How to Complete the Bag Fee Remittance Form

    How to Remit Bag Fees.

     

    FIRE REGULATIONS

    No flammable products, open flames, or flammable display materials, etc. are permitted in the exposition hall by order of the Fire Department and the Facility Security Department. Enclosed structures over 300 sq. ft. must have a fire extinguisher and smoke detector. Enclosed structures of over 300 sq. ft. must install a sprinkler system inside the structure. No cartons, boxes, or crates may be stored behind booth curtains.

    Pine straw/ hay is not allowed.

    All material used in the construction and decoration of an exhibit must be flame retardant. This includes scenery, backdrops, drapes, table, and dust covers.

    No hazardous material will be permitted in an exhibit.

    No vehicles or other apparatus, which has a fuel tank, will be permitted as a display without written permission from show management.

    THE FIRE MARSHALL OF THE STATE OF COLORADO RESERVES THE RIGHT TO MAKE ANY FINAL DECISION REGARDING THE ABOVE REQUIREMENTS


    MICROPHONE AND SOUND REGULATIONS

    Use of microphones, audio equipment and musical instruments is permitted, however, sound levels must be kept at a volume that management deems reasonable.

    Violators will receive one warning. If there are more problems with volume, Show Management reserves the right to prohibit the

     

    STAFFING YOUR BOOTH POLICY

    All vendors are expected to be in their booths during all published show hours, as we do receive consumer complaints about un-staffed displays. Our visitors pay an entrance fee and expect to be able to do business with our vendors at any time during show hours. If you are in violation of this rule, your company may not be permitted to exhibit with us in the future.

     

    DEMONSTRATIONS AND HANDOUTS POLICY

    Vendors demonstrating products and/or distributing marketing materials, product samples or souvenirs are not permitted to do so outside the confines of their rented exhibit space.

    Working in the aisle is strictly prohibited and will be enforced by show management. This includes any mascots.

     

    ALCOHOL & DRUGS POLICY

    No alcohol may be consumed on show site during show hours. Alcohol consumption is strictly forbidden during all move-in and move-out hours. Additionally, the use or distribution of illegal drugs is strictly forbidden. Any persons including vendors, service providers, employees, attending the show that does not comply with this policy will be removed from the show and their credentials will be revoked.

     

    ANIMAL & PET POLICY

    Only trained and certified service animals are permitted. Personal pets are not allowed.

     

    AERIAL ITEM RULES

    No vendor will be permitted on the roof of the building for the purpose of installing aerials or for any other reason. No vendor is permitted to fly drones or any other similar items without approval from show management inside the event area.

     

    PRODUCT DISPLAY RULES

    Only products agreed upon in the signed contract can be sold and displayed in your booth. Only one

    (1)  product per 100 sq. ft. unless otherwise authorized by show management.

     

    SALE OF MERCHANDISE AT THE SHOW REGULATIONS

    All Vendors are reminded that to sell products "cash and carry" during the show, you must comply with all rules and regulations of Marketplace Events. Vendors are responsible for obtaining any such permits as required. Only merchandise approved by the show may be sold. Vendors must agree to issue refunds for any returned items No food or drinks may be sold without the approval of show management 

     

    MUSIC, PHOTOGRAPHS, MARKETING REGULATIONS

    Each vendor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in vendor's booth or display. No vendor will be permitted to play, broadcast or have performed any music or use any other copyrighted material, such as photographs or other artistic works, without first presenting to Marketplace Events proof that the vendor has, or does not need, a license to use such music or copyrighted material. Marketplace Events reserves the right to remove from the exhibit all or any part of any booth or display which incorporates music, photographs, or other copyrighted material and for which the vendor fails to produce proof that the vendor holds all required licenses. 

    The vendor shall remain liable for all claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney's fees, arising from or out of any violation of infringement (or claimed violation or infringement) by vendor, vendor's age or employees of any patent, copyright or trade secret rights or privileges. 

    Booth Guidelines

    Booth Planning 101 Video 
    Tips and Tricks about planning your booth space.

     

    Booth Expectations

    Please don’t forget company is coming! This is Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include  décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive!

    MPE provides each inline vendor with a back curtain 8 feet in height, two side curtains, each 3 feet in height and an ID sign with company name and booth number. A corner booth has only back drape. An island booth (open on all 4 sides) does not have any pipe and drape or ID sign. Example of inline booth 8’ high x 10’ wide x 3’ front to back sides

    Drape Peak


    Flooring

    Flooring is not included in the cost of your exhibit booth. It is required that all booths  be floored. Please be prepared to put down some type of clean, professional-looking floor covering that covers 100% of the booth’s square footage. All edges must be secured. You may bring your own or rent from the show decorator . You can also consider interlocking foam tiles as a neat, but inexpensive flooring option.

    Table Skirting

    It is mandatory that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all four  sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the  Vendor’s expense.
    All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. The show decorator is available to rent tables that will be properly skirted if needed for  an additional charge. Storage options are available. Please ask your sales consultant about options and pricing.

    Correct Table Skirting

     

    Booth Regulations

    • Booth displays, including signage, shall not exceed 8 feet in height. Your display may be 8 feet high for the width of your back drape. Side walls may go as tall as 5 feet from the back of your booth, or ½ the depth of your booth. For the remaining 5 feet toward the aisle, your display must return to the same 3 feet height of the side curtain unless otherwise approved by show management. 

    • All unfinished portions of displays must be draped or finished to be pleasant to the public view. Show Management may require vendors to purchase drape if display is not finished adequately. 

    • Not Allowed Within Booth:

      • Balloons, Helium or Otherwise

      • Hay or Straw

      • Tents or Canopies

      • Signs over 8' feet, this is the height of the back drape provided within your booth space

      • Tear-drop flags, paper banners, hand written signs. All signs must be professionally made

      • Rotating, flashing, strobe or projection lights

      • No flag poles above 8' feet

       

     


    ENHANCE YOUR COMPANY'S ONLINE VENDOR LISTING

    Vendor List

    Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.

    Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.

    If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.

    For any assistance with your listing, please consult the FAQ section.

    We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.

    Learn more about the benefits of creating your enhanced listing.
    GO FROM BASIC TO ENHANCED!

    Sales Tax

    For information regarding sales taxes prior to the event please visit the Colorado Department of Revenue website.

    Denver/Colorado Sales and Special Event Tax License Information

     

    Social Media Tips

    Click to read up on our Social Media Tips and find out lots of great ways to use Social Media to promote your presence at the Denver Christmas Show. 

    SOCIAL MEDIA
    #LetsGetSocial

    Share your show pics or your holiday décor and celebrations with us.

    Facebook icon   Instagram icon

    Hashtags: #DenverChristmasShow


    In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

    Click Here to go to our Facebook Event.

    Click Here for the Social Media Marketing Kit

    Ticket Information

    WILL CALL
    Will Call will be located at the box office. 

    **VENDOR BADGES ARE FOR VENDORS; THEY ARE NOT TICKETS TO THE SHOW. THEY SHOULD NOT BE LEFT AT WILL CALL TO BE PICKED UP BY ATTENDEES.

     

    VENDOR BADGES

    Vendor badges can be picked up at the registration desk during move in. Badges are required to identify yourself as an authorized vendor. Vendors will not be allowed access during show days without a badge. Vendor badges are not required during move-in. 


    Up to Five (5) vendor badges are provided for 100 -300 square feet. 
    Up to Ten (10) vendor badges are provided for 400+ square feet of space. 
    10 badge maximum

    VENDOR BADGES MAY NOT BE USED AS ADMISSION TICKETS FOR GUESTS

     

    HOTEL INFORMATION

     

    Hotel NameGroup RateBookable Link

    Renaissance Denver Central Park Hotel

    3801 Quebec Street, Denver, CO 80207

    Phone: 303.399.7500

    $119.00 ~Click Here - Renaissance

    Home2 Suites by Hilton Denver Downtown

    801 15th St, Denver, CO 80202

    Phone: 303.759.1301

    $89.00 ~Click Here - Home2 Suites

    Tru by Hilton Denver Downtown

    801 15th St, Denver, CO 80202

    Phone: 303.759.1201

    $79.00 ~Click Here - Tru


     

    RV PARKS DENVER

    Dakota Ridge RV Park (15-20 minutes west of downtown)
    17800 West Colfax Ave., Golden, CO  80401
    303.279.1625
    Chief Hosa Lodge & Campground (25-30 minutes west of downtown)
    27661 Genesee Drive, Golden, CO, 80401. 
    303.526.1324     
    Denver Meadows RV Park (15-20 minutes east of downtown)
    2075 Potomac St. Aurora, CO 80011 **this is bare bones campground, informal washroom & laundry**
    303.364.9483
    Prospect RV Park (15-20 minutes northwest of downtown)
    11600 West 44th Ave. Wheat Ridge, CO 80033
    303.424.4414
    Barr Lake RV Park (15-20 minutes northeast of downtown)
    17180 East 136th Ave. Brighton, CO 80601
    303.659.6180 or 800.655.9234
    Flying Saucer RV Park (15-20 minutes southwest of downtown)
    2500 West Hampden Englewood, CO 80110
    303.789.1707

    INSURANCE

    Show Management is insured against public liability and property damage claims arising out of the conduct of the show. This insurance does not cover vendors’ property, which is placed on display at the vendor’s risk. Every reasonable precaution will be taken to protect vendors’ properties, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes. Please refer to items #4 and 5 on your vendor contract/application or contact Show Management if you have questions. 

    Ensure you are adequately insured. 

    A few things to be aware of:

    • Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE. 
    • Marketplace Events is not selling this insurance and doesn’t profit from it in any way.  This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts. 

    The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements: 

    • Comprehensive General Liability and All Risk Property insurance
    • Coverage must be from the start of move in to the end of move out
    • Coverage of at least $1,000,000 for each separate occurrence
    • Name Marketplace Events LLC (2000 Auburn Dr. Suite 200, Beachwood, OH 44122) and the venue (National Western Complex at 4655 N Humbolt St., Denver, CO  80216) as additional insured
    • Provide a copy of the certificate of insurance (COI) to MPE if requested
    Kendra Reilly Monahan, Butine Underwriters Purchasing Group, LLC
    212.867.3642 | kar@buttine.com

    Vendors can apply using this link: Insurance Application - Butine  



    SCAM WARNING

    There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.  

    CLICK HERE for more information.

    MPE Exhibit/Product Acceptability Standards For 2024 (USA)

    As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.

    MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.

    MPE maintains these policies to ensure a welcoming environment for all attendees and exhibitors.