SCAM ALERT FOR VENDORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

Use this handy Getting Ready Checklist to ensure you are set to go for the show! This coincides with all the information below and makes sure you do not miss anything. 

 

DOWNLOAD HERE

2024 information will be posted closer to event dates

      

      

      

      

  

     

General Information

SHOW MANAGEMENT 
The Denver Christmas show is produced and managed by: 
Marketplace Events LLC
2000 Auburn Dr., Ste 200 
Beachwood, OH 44122 
484.854.9084
www.marketplaceevents.com | www.denverchristmasshow.com

CONTACT US

SHOW OFFICE
Our show office will open on Wednesday, November 20th and will remain open through the end of the Show. 
Vendor registration & Info desk will also open on Wednesday, November 20th and  remain open through the entire show.  When you arrive to move-in, please check in and pick up your vendor badges.  

SHOW HOURS 
Friday, November 22, 2024 9:00am – 7:00pm 
Saturday, November 23, 2024 9:00am – 7:00pm 
Sunday, November 24, 2024 10:00am – 5:00pm

VENDOR ENTRANCES DURING SHOW HOURS 
Vendors will enter through the main entrance of the show. Please make sure you have your vendor badge to allow access to the show. 

SECURITY 
Show Management provides security for the show floor during move-in, move-out, show hours and overnight. However, neither Show Management nor the National Western Complex is responsible for lost, damaged or stolen articles. We encourage you to take all valuables with you when the show closes each evening. A tarp/sheet covering your booth after show hours goes a long way in securing your belongings. 

Most thefts happen during move-in, move-out and within 30 minutes of show closing. Staff your booth accordingly and when the show does close, wait for the attendees to clear out. 
Report anything of a suspicious nature to Show Management and/or Security. 

FINAL PAYMENTS 
Full and final payment for exhibit space must be made by October 15. Show Management reserves the right to refuse entry to
any Vendor whose account has not been settled and paid in full. 
If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact your show team. Any contracts that are outstanding after the show cycle is completed will automatically be sent to collections and the Vendor will still be responsible to pay off the booth space and will not be allowed to exhibit in any future shows with Marketplace Events. 

 

 

Facility Ordering and Information

Coming Soon!

SHOW DECORATOR SERVICES

Coming Soon!

2024 MOVE IN SCHEDULE AND MAP

Move-in time varies based on booth location. Please refer to the move-in schedule HERE. - Coming Soon! 

Move-in must be completed by 8:00am on Friday, November 22, 2024. 
Make sure to clear all trash, boxes, crates, etc. from the aisles prior to the beginning of the show. 

If you need additional time, please make special arrangements with Show Management.

2024 MOVE-OUT INFORMATION

Sunday, November 24, 2024

5:00pm - 9:00pm

Monday, November 25, 2024

8:00am - Noon

YOU MAY BEGIN BREAKING DOWN YOUR BOOTH IMMEDIATELY FOLLOWING THE CLOSE OF THE SHOW. HOWEVER, DRIVE-ON ACCESS WILL NOT BE PERMITTED UNTIL ALL AISLE CARPET HAS BEEN ROLLED UP.

During Move-Out everything that your company brought to the Show must be removed or disposed of after the Show. If not, there will be a charge to your company for cleanup. 

Any damage to the facility floor will be charged to your company.
Dismantling your booth prior to show close at 5:00pm on Sunday is strictly prohibited.

FOOD & BEVERAGE POLICY

Please review prior to the show to ensure you are following the building guidelines for sampling and selling.

Details Coming Soon!

PARKING

The National Western Complex will be selling exhibitor parking passes for $25 on move-in days and Friday ONLY. Please note if you have a vehicle and trailer that is considered 2 spots and you will be charged $50. Daily parking passes will also be available for $15 per day.

CLICK HERE FOR PARKING LOT MAP

 

Rules & Regulations

ELECTRICAL SERVICES POLICIES
Standard Electrical Service can be ordered through Show Management – CLICK HERE to order - Coming Soon!
Conditions and Regulations:
1. All equipment, regardless of source of power, must comply with all national, state and local safety codes.
2. Unless specially authorized by the Complex’ Electrical Department, no one other than the “House Electrician”
shall make electrical connections.
3. All equipment must be properly tagged and wired with complete information as to type of current, wattage,
voltage, phase cycle, horsepower, etc.
4. All material and equipment furnished by the Complex for this service order shall remain the Complex’ property
and shall be removed only by the Complex at close of the show.
5. Unless otherwise directed, the Complex’ “House Electricians” are authorized to cut floor covering to permit
installation of service.
6. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be
grounded.
7. All Vendors’ cords must be rated to operate the equipment that you are using and should be at least 12/3 wire
grounded type. Farm Show staff will inspect and if proper cords are not utilized, cords will be confiscated.
8. All fountains and pumps should have Ground Fault Interruption (G.F.I.) protection
9. Charges will be assessed for any damage to Complex property or equipment.

10. Charges will be assessed for extra labor provided to the event promoter or vendors.

VEHICLES IN EXHIBITS
If you plan to have a motorized vehicle in your booth as part of your display, please contact Show Management for pre-approval and move-in instructions. All vehicles, boats and equipment containing fuel must meet and comply with the following requirements before entry into the facility: 

  • There is to be no more than five (5) gallons of fuel or ¼ the capacity of the fuel tank, whichever is less.
  • Fuel tanks used for storage of excess fuel must meet applicable Federal, State and Local fuel storage requirements.
  • Fuel tanks are to be locked or taped shut, and all portable tanks removed. Locking the vehicle will be sufficient for cars in which the gas cap cover can only be detached from inside the vehicle.
  • Ignition keys are to be removed and given to show management to remain onsite at all times.
  • Vehicles, boats, and similar exhibited products with more than hundred square feet (100 sq. ft.) of roofed area are to have a smoke detector. 

Denver Disposable Bag Fees
Per Denver’s Fee on Disposable Bags (Chapter 48, Article IX of the Denver Revised Municipal Code), retail stores shall impose, collect, and account for a fee of $0.10 on every disposable bag provided at checkout for the purpose of transporting goods. Retail stores are required to remit $0.06 of the fee collected on every disposable bag to the City and County of Denver on a quarterly basis. 
Temporary vendors are considered stores within the ordinance.   

For more information Click Here to be redirected to the City and County of Denver's website or email questions to bringyourownbag.finance@denvergov.org.

Bag Fee Remittance Form

How to Complete the Bag Fee Remittance Form

How to Remit Bag Fees.

Fire Regulations 
No flammable products, open flames, or flammable display materials, etc. are permitted in the exposition hall by order of the Fire Department and the Facility Security Department. Enclosed structures over 300 sq. ft. must have a fire extinguisher and smoke detector. Enclosed structures of over 300 sq. ft. must install a sprinkler system inside the structure. No cartons, boxes, or crates may be stored behind booth curtains. 

Pine straw/ hay is not allowed unless treated. 

All material used in the construction and decoration of an exhibit must be flame retardant. This includes scenery, backdrops, drapes, table, and dust covers. 

No hazardous material will be permitted in an exhibit. 

No vehicles or other apparatus, which has a fuel tank, will be permitted as a display without written permission from show management. 

THE FIRE MARSHALL OF THE STATE OF COLORADO RESERVES THE RIGHT TO MAKE ANY FINAL DECISION REGARDING THE ABOVE REQUIREMENTS 

Microphone, Audio Equipment & Music 
Use of microphones, audio equipment and musical instruments is permitted, however, sound levels must be kept at a volume that management deems reasonable. Violators will receive one warning. If there are more problems with volume, Show Management reserves the right to prohibit the vendor from using sound equipment for the remainder of the show. 

Music, Photographs & Other Copyrighted Materials 
Each vendor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in vendor's booth or display. No vendor will be permitted to play, broadcast or have performed any music or use any other copyrighted material, such as photographs or other artistic works, without first presenting to Marketplace Events proof that the vendor has, or does not need, a license to use such music or copyrighted material. Marketplace Events reserves the right to remove from the exhibit all or any part of any booth or display which incorporates music, photographs, or other copyrighted material and for which the vendor fails to produce proof that the vendor holds all required licenses. 

The vendor shall remain liable for all claims, causes of action, suits, damages, liability, 

expenses, and costs, including reasonable attorney's fees, arising from or out of any violation of infringement (or claimed violation or infringement) by vendor, vendor's age or employees of any patent, copyright or trade secret rights or privileges. 

 


 

 

Booth Guidelines

Booth Planning 101 Video - Tips and Tricks about planning your booth space.

Booth Expectations

Please don’t forget company is coming! This is Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include  décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive!
Flooring

Click here for an informational sheet
Flooring is not included in the cost of your exhibit booth unless you are in the Equine Arena It is required that all booths  be floored. Please be prepared to put down some type of clean, professional-looking floor covering that covers 100% of the booth’s square footage. All edges must be secured. You may bring your own or rent from the show decorator . You can also consider interlocking foam tiles as a neat, but inexpensive flooring option.

Table Skirting

Click Here for an informational sheetIt is mandatory that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all four  sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the  Vendor’s expense.
All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. The show decorator is available to rent tables that will be properly skirted if needed for  an additional charge. Storage options are available. Please ask your sales consultant about options and pricing.

Booth Regulations

  • Booth displays, including signage, shall not exceed 8 feet in height. Your display may be 8 feet high for the width of your back drape. Side walls may go as tall as 5 feet from the back of your booth, or ½ the depth of your booth. For the remaining 5 feet toward the aisle, your display must return to the same 3 feet height of the side curtain unless otherwise approved by show management. 

  • All unfinished portions of displays must be draped or finished to be pleasant to the public view. Show Management may require vendors to purchase drape if display is not finished adequately. 

  • No balloons allowed. Helium or otherwise. 

  • NO TENTS OR CANOPIES ALLOWED 

  • Signs MAY NOT exceed 8 Feet. This is the height of the back drape provided to you in your booth space. 

  • No tear-drop flags, paper banners, or hand-written signs allowed. All signs must be professionally made. 

  • Rotating, flashing, strobe or projection lights are not permitted. 

  • No flag poles above 8 feet. (Unless prior approval has been given by show management) 

 

 


ENHANCE YOUR COMPANY'S ONLINE VENDOR LISTING

Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing. If you have any questions regarding the online vendor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.

ExhibitorList

Need help with your listing?
View the tutorial video -  https://youtu.be/ecSxq1oKuYg and the FAQs.
To see some samples, visit the Interactive Exhibitor List section of the website. 

Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!

Sales Tax

For information regarding sales taxes prior to the event please visit the Colorado Department of Revenue website.

Denver/Colorado Sales and Special Event Tax License Information

 

Social Media Tips

Click to read up on our Social Media Tips and find out lots of great ways to use Social Media to promote your presence at the Denver Christmas Show. 

SOCIAL MEDIA
#LetsGetSocial

Share your show pics or your holiday décor and celebrations with us.

Facebook icon   Instagram icon

Hashtags: #DenverChristmasShow


In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here to go to our Facebook Event.

Click Here for the Social Media Marketing Kit

Ticket Information

WILL CALL
Will Call will be located at the box office. 

**VENDOR BADGES ARE FOR VENDORS; THEY ARE NOT TICKETS TO THE SHOW. THEY SHOULD NOT BE LEFT AT WILL CALL TO BE PICKED UP BY ATTENDEES.

INVITE YOUR CUSTOMERS TO SHOW THE SHOW

CLICK HERE to download the photos that can be used for social media, email blasts, and website to promote your company's participation at the 2024 Denver Christmas Show.

Click on the photos to enlarge picture. Right-click on the image and select save-as to save onto your computer.

VENDOR BADGES

Vendor badges can be picked up at the registration desk during move in. Badges are required to identify yourself as an authorized vendor. Vendors will not be allowed access during show days without a badge. Vendor badges are not required during move-in. 


Five (5) vendor badges are provided for 100 -300 square feet. 
Ten (10) vendor badges are provided for 400+ square feet of space. 
VENDOR BADGES MAY NOT BE USED AS ADMISSION TICKETS FOR GUESTS 

HOTEL INFORMATION

Renaissance Denver Central Park Hotel
3801 Quebec Street, Denver, CO 80207
T 303.399.7500

Click Here to book through our group rate.

Group rate $119 per night

RV PARKS DENVER

Dakota Ridge RV Park (15-20 minutes west of downtown)
17800 West Colfax Ave., Golden, CO  80401
303.279.1625
Chief Hosa Lodge & Campground (25-30 minutes west of downtown)
27661 Genesee Drive, Golden, CO, 80401. 
303.526.1324     
Denver Meadows RV Park (15-20 minutes east of downtown)
2075 Potomac St. Aurora, CO 80011 **this is bare bones campground, informal washroom & laundry**
303.364.9483
Prospect RV Park (15-20 minutes northwest of downtown)
11600 West 44th Ave. Wheat Ridge, CO 80033
303.424.4414
Barr Lake RV Park (15-20 minutes northeast of downtown)
17180 East 136th Ave. Brighton, CO 80601
303.659.6180 or 800.655.9234
Flying Saucer RV Park (15-20 minutes southwest of downtown)
2500 West Hampden Englewood, CO 80110
303.789.1707

INSURANCE

Show Management is insured against public liability and property damage claims arising out of the conduct of the show. This insurance does not cover vendors’ property, which is placed on display at the vendor’s risk. Every reasonable precaution will be taken to protect vendors’ properties, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes. Please refer to items #4 and 5 on your vendor contract/application or contact Show Management if you have questions. 

Ensure you are adequately insured. 

 

SCAM WARNING

There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.  

CLICK HERE for more information.

MPE Exhibit/Product Acceptability Standards For 2024 (USA)

As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.

MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.

MPE maintains these policies to ensure a welcoming environment for all attendees and exhibitors.